MS Outlook Training Materials

For those of you who have the "Client Version" of MS Outlook, I will be periodically posting information from a training session put on by NERIC.  They have graciously given permission to pass this information on to you. 

Please NOTE: This information is for the CLIENT VERSION (Full version) of Outlook.  Information provided will look very different if you are using the WEB Version.

Part 1                                           OUTLOOK 2010 [CLIENT Version]

Scheduling Appointments

Schedule an appointment in Outlook’s calendar when you would like to block out time on your calendar for yourself. You do not schedule an appointment when you want to invite others or resources.

1) Select the Home tab.

2) Choose New Items from the New group and then Appointment or

      Double-click in a time slot in your calendar to open the Appointment window.

3) Enter your appointment details:

       Subject, Location, Start time and End time

       Check All day event, if appropriate.

4) If necessary, type additional details about the appointment and key information in the blank workspace.

5) Select Save and Close in the Actions group on the Appointment tab.

Note: You may drag an email from your Inbox and drop it into your Calendar to schedule an Appointment. The easiest way to do this is to:


1) Right-click on the Calendar in the Task Pane and then choose Open in New Window.

2) Resize your Calendar window so it’s smaller so it’s smaller.

3) Drag an email message from your Inbox and drop it into a free time slot in your Calendar.

4) The Subject of your email will become the Subject of your Appointment.

5) Fill-in the rest of the info for the Appointment.